Employment

 

 

 

Position:

The Albuquerque Youth Symphony Program (AYSP) seeks a Community Engagement Coordinator who will principally handle all annual fundraising campaigns and donor/community engagement activities, as described more specifically below.

About:

AYSP provides students with a high-quality music education, instills an emotional connection with and lifelong passion for music, fosters a diverse community of musicians, and offers outstanding symphonic performance opportunities for students to share their musical gifts with the community. 

The AYSP Community Engagement Coordinator position is a part-time, non-exempt, hourly position that reports to the Executive Director. The position is principally responsible for planning and executing AYSP’s various annual fundraising campaigns, including (without limitation) the fall luminaria sale, the spring “Experience New Mexico” raffle ticket sale, the Virtual Playathon, the Giving Tuesday campaign, and the annual fund campaign.  The position is also instrumental in planning and executing various donor and alumni events throughout the year. The AYSP Community Engagement Coordinator will work directly with current students and their families on fundraising efforts, but will also be an excellent ambassador for AYSP in the community and among AYSP alumni, patrons, and current and potential corporate sponsors of AYSP programs and events. 

Essential Duties and Responsibilities:

The following statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of the positionIn order to ensure maximum flexibility and efficiency, employee may be assigned additional duties as are deemed necessary or desirable by the Albuquerque Youth Symphony Program.

  • Communicate annual marketing/program printing needs and develop printing project calendar with print broker 
  • Oversee advertising production schedule with print broker 
  • Work front-of-house at all concerts (including recruiting volunteers as needed) and pre-concert donor/alumni receptions
  • Solicit, organize, and submit concert program ads, student ShoutOuts 
  • Solicit and coordinate corporate concert sponsorships and underwriting 
  • Coordinate concert ticketing for all venues, including recruiting ticket sales and door check volunteers
  • Develop annual student t-shirt design (with input from AYSP administrative staff) and coordinate order with print broker 
  • Manage internal student tour internal communications, collect and manage student tour information, and serve as primary AYSP contact with tour company
  • Create and facilitate signups for volunteer activities
  • Purchase supplies for, plan, and execute annual luminaria sale fundraiser with students and volunteers (including coordination and supervision of student bag folding, marketing and promotion of sale, recruiting workhouse hosts, coordinating volunteers for workhouses, and overseeing online delivery and pickup order process)
  • Purchase supplies for, plan, and execute annual "Experience New Mexico" raffle ticket sale fundraiser (including procurement of all raffle prizes and student incentive prizes)
  • Work with Executive Director and print broker on annual fund campaign mailer
  • Work with Music Director and marketing contractor on annual Virtual Playathon fundraiser
  • Develop theme and content for annual Giving Tuesday campaign
  • Develop content for social media posts and electronic newsletters
  • Assist Executive Director with identifying grant opportunities and preparing grant applications
  • Work with Executive Director on plans and marketing for, and facilitation of, alumni reunions
  • Maintain donor database, including updating and correcting records, developing data entry standards, and encouraging full utilization of database among organization staff for tracking of donor contacts
  • Manage logistical details for fundraising events and campaigns considering organizational goals and event budgets
  • Prepare media materials for distribution
  • Work with web designer on all aspects of web design and function, including regular updates
  • Help to develop DEI (diversity, equity, and inclusion) initiatives and programs as directed by the Executive Director and board

 

Authority and Accountability:

General: Position has average responsibility and authority to make decisions. 

Budgetary/Financial & Equipment/Asset Accountability:  Position has average accountability for budgetary or financial decisions. 

Supervisory Authority and Accountability: Position has average responsibility for supervision of volunteers. 

Confidential and Sensitive Information: Because the employee may have access to personal data regarding students, volunteers, and/or sensitive company data, an essential job result is the maintenance of a high level of confidentiality of the information processed by the employee. Violation of this confidence may result in disciplinary action, including termination of employment.

Position Specifications:

Fair Labor Standards Act Provisions:  This position is non-exempt under the requirements of the Fair Labor Standards Act concerning overtime compensation.  As such, the position is eligible for overtime pay when hours worked in a given week exceeds 40 hours. However, because this position is a part-time position for which it is not anticipated that hours will exceed 20 per week, the employee cannot exceed 20 hours in any given week without prior express authorization by the Executive Director. 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience: Negotiable.  Prior work experience with a professional or youth symphony orchestra organization strongly preferred.

Knowledge, Skills and Abilities:The employee must demonstrate the ability to communicate effectively with students, parents, and members of the artistic and administrative staff and the ability to respond to shifting priorities in dynamic and changing work environment. The employee must have demonstrated leadership and interpersonal skills, teamwork orientation, and ability to motivate wide range of people. The employee must have the ability to initiate and manage projects and demonstrate strong organizational and administrative skills and must be able to work independently and as part of a team and with all levels of staff and volunteers.  The employee must demonstrate proficiency in Microsoft Office Suite products. The employee must demonstrate an ability to learn about, commit to and educate others on the organization’s mission, operations, and volunteer program needs. 

Physical and Mental Demands and Working Conditions:

The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demand: Light physical demand is required to perform the work.  

Mental Demand: High level of mental demand is required; thought process is characterized by its complexity as well as its frequency. 

Environment/Working Conditions: Little to no hazardous conditions exist in the work environment.

Qualifications:

  • Bachelor's degree in business administration, marketing, management, or a related field.
  • Sincere enthusiasm about working with artistic and administrative staff, student musicians, parents, volunteers, alumni, and members of the greater community in support of the mission of AYSP.
  • Demonstrated ability to communicate effectively with staff, students, parents, audiences, and critical community partners.
  • Strong interpersonal skills, comfortable presenting to large groups of individuals.
  • Solid writing ability with use of correct grammar, spelling, and impactful wording.
  • Ability to respond to multiple priorities in a dynamic and changing work environment.
  • Demonstrated leadership skills.
  • Proficiency in MS Word, Excel, and Outlook (or comparable programs) and able to learn other computer programs as needed.

Preferred:

  • Experience (as a student participant or employee) with a youth orchestra program, and in particular AYSP.
  • Strong public speaking skills.
  • Knowledge of the local music and arts community.

Start Date:
As soon as possible.

Hours:
Negotiable, average 20 hours per week, with possibility of (preapproved) overtime during seasonally busy times.

Pay:
Negotiable, based upon edcation, experience, and hours.

Questions?
Direct any questions concerning the position to jobs@aysmsic.org.

Deadline and Submission:
For preferential consideration, please send the following materials by email to jobs@aysmusic.org no later than 11:59 pm MT on Sunday, January 30, 2022:

  • Cover Letter
  • Resume
  • Three references with contact information

Position will remain open until filled.

 

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Contact Us

Albuquerque Youth Symphony Program
4407 Menaul Blvd. NE
Albuquerque, NM 87110

PO Box 30961
Albuquerque, NM 87190

505-875-1319